Built for organizers and photographers

How 9Pic AI Works

Pick your role, follow 4 clear steps, and run delivery without confusion.

Fast discovery
Selfie and BIB search with sub-1-second responses.
Flexible privacy
Private-by-default, password protected, or open galleries.
Monetization ready
Sell branded high-resolution downloads through checkout.
Step of 4
Step 1

Ingest event media

Collect photographer uploads into one event workspace.

Collect every photographer batch in one workspace before any discovery settings are configured.

Products used
Operator action
Finalize upload deadline for all photographers.
  • •Group files by event day and camera source.
  • •Keep one workspace per event to avoid mixed galleries.
Step 2

Configure participant discovery

Choose how participants find photos and clips.

Enable discovery modes based on your event format so participants can self-serve immediately after publish.

Products used
Operator action
Select primary search mode and run one test query.
  • •Use selfie search for open sporting and public events.
  • •Enable BIB search for races where bib numbers are visible.
Step 3

Brand and engage audience

Prepare share-ready branded content.

Set brand controls before launch so every participant download matches sponsor and event identity requirements.

Products used
Operator action
Set watermark style and verify one preview download.
  • •Apply sponsor frame only if required by contracts.
  • •Keep branding subtle so photos remain premium.
Step 4

Publish and monetize

Go live and turn downloads into revenue.

Publish one gallery URL and turn on paid high-resolution delivery where monetization is required.

Products used
Operator action
Set privacy mode, pricing, and support contact details.
  • •Use one link across email, WhatsApp, and social posts.
  • •Confirm first purchase flow with an internal test.
Step 1

Select and upload media

Shortlist and upload in one clean flow.

Curate your best event set first, then push complete folders with stable upload handling.

Products used
Photographer action
Approve final selects and upload full-res originals.
  • •Exclude out-of-focus and duplicate bursts before upload.
  • •Name folders by event segment for faster support.
Step 2

Configure discovery and clips

Enable fast search and optional video clips.

Turn discovery on before publishing so participants find photos instantly with minimal support requests.

Products used
Photographer action
Run one selfie query and one bib query before go-live.
  • •Keep bib crops clean for better recognition rates.
  • •Use motion clips only when video rights are cleared.
Step 3

Apply brand assets

Protect work and improve shareability.

Apply final brand layer so every delivered image carries identity without reducing photo quality.

Products used
Photographer action
Preview watermarked exports on desktop and mobile.
  • •Use one watermark style per event for consistency.
  • •Keep logo opacity low to avoid visual noise.
Step 4

Publish, deliver, monetize

One final link for delivery and purchase.

Publish one clean gallery link and collect payments without manual file transfers.

Products used
Photographer action
Set pricing tiers and verify checkout once before sharing.
  • •Offer web preview + paid high-res download option.
  • •Keep delivery messaging clear in gallery description.
Do this now

Finish collecting all photographer uploads.

Pick discovery modes that match policy and event type.

Apply brand/engagement layers before go-live.

Publish link and enable checkout pricing.

Shortlist in Select and upload complete folders.

Turn on FaceFind/BibTrack/Motion and run one test search.

Apply watermark/frame settings for final outputs.

Share gallery link and enable checkout for purchases.

See it live for your next event

We will help you set up the workflow that matches your event size, privacy needs, and photographer setup.

Book Demo ->